Notice builder

1. Corporation Details & Meeting Setup

What is the condo corporation's name?

Total number of voting units in the corporation:

Do not count any parking units or locker units.

What is the date of the meeting?

What time will the meeting start?

Is the meeting going to be:

Held in person Held virtually Hybrid

Address where the meeting will be held:

2. By-laws & Voting Methods

Does a by-law of the corporation limit or specify the methods of being present at the meeting held by electronic or telephonic means?

Yes No

Explain how the by-law limits/specifies methods of being present:

Does a by-law of the corporation limit or specify the voting methods at the meeting by electronic or telephonic means?

Yes No

Explain how the by-law limits/specifies voting methods:

Are there special instructions with respect to proxies?

Yes No

Note any special instructions (including deadline to submit them, when and how to submit them; is there a place to drop them): Email address where proxies can be sent (optional):

3. Meeting Purposes

Select all that apply.

Is this an Annual General Meeting (AGM)?

Yes No

Is this the first or second attempt at holding the AGM?

Is this a meeting to elect director(s)? (including a requisitioned meeting which may include an election)

Yes No

Are any of the positions reserved for voting by owner occupied units?

Yes No

How many positions are (or may be) up for election?

Note: if there will be a removal vote, include the total number of directors that may be elected during the meeting if directors are removed.

If this is a requisitioned meeting, identify the maximum number of positions that could be subject to an election.

A full board is comprised of how many directors?

Known Candidates

Input the name of known candidates, their address, and whether they are running for a general or owner-occupied position.

Is this a meeting to remove or appoint an auditor?

Yes No

Remove an auditor

Appoint an auditor

Was this meeting requisitioned by owners under s. 46 of the Act?

Yes No

Please describe the nature of the business to be presented at the meeting as stated in the requisition:

Is this a meeting to consider an addition, alteration, improvement, change in assets/services, or EV charging system?

Yes No

Does the proposed change constitute a substantial change (a change estimated to cost more than 10% of the annual budgeted common expense for the current fiscal year or which the board has elected to treat as substantial)?

Yes No

Briefly describe the proposed addition, alteration, improvement, or change:

Estimated cost of the proposed addition/alteration:

How will the corporation intend on paying for the cost?

Is this a meeting to discuss a proposed change to the declaration, description, by-laws, rules, or agreements?

Yes No

Select the document(s) proposed to be modified:

Declaration

Description

By-laws

Rules

Agreements

A copy of all proposed changes must be included with this notice.

Is this a meeting relating to amalgamation under s. 120 of the Condominium Act, 1998?

Yes No

Select the documents you will include:

a copy of the proposed declaration and description of the amalgamated corporation and a copy of the proposed budget for the amalgamated corporation’s first year of operation; a copy of all proposed by-laws and rules of the amalgamated corporation; a certificate as to the status for each amalgamating corporation in the form prescribed by the minister; for each amalgamating corporation, the auditor’s report on the last annual financial statements of the corporation, if it is not included in the certificate mentioned above; a copy of the comprehensive reserve fund study or the updated study based on a site inspection that the amalgamating corporation is required to conduct under s. 34 (1) (d) of Ontario Regulation 48/01 under the Condominium Act, 1998; a copy of the interim agreement that the amalgamating corporations have entered into with each other under s. 34 (1) (e) of Ontario Regulation 48/01 under the Condominium Act, 1998; an estimate of the cost of carrying out the proposed amalgamation for each of the amalgamation corporations

4. Additional Materials & Finalization

Are you including any additional materials (including a record of the corporation) as a result of an owner's request made by the set deadline?

Yes No

Does a by-law of the corporation require that additional material be included with the notice?

Yes No

List the additional material:

Is there other additional material not required by a by-law included in this notice?

Yes No

List the other additional material:

5. Summary of purpose of meeting

Please click "Generate Summary Draft" to populate the box below. Please carefully review and edit the proposed summary to ensure it accurately reflects the meeting's purpose. This exact text will appear on the final Notice of Meeting.

Date of form:

Notice of meeting Builder

1. Corporation Details & Meeting Setup

2. By-laws & Voting Methods

3. Meeting Purposes

4. Additional Materials & Finalization

5. Summary of purpose of meeting

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